How Do I?  – Plan A Cub Scout Pack Meeting

One to two weeks before the Pack Meeting...

The Pack Meeting Coordinator puts together the meeting Agenda, duties and logistics for each meeting.  The Pack Meeting Coordinator then sends an e-mail to those listed below:  

• Karen Ng (CAN Secretary) to make sure the Church is still available and arrange the easel and screen: cansec@hkis.edu.hk 
  
• Amy Lai (O&M) to arrange for tables: alai@hkis.edu.hk  
  
• Jared Cheng to arrange for sound equipment: jcheng@hkis.edu.hk 
  
• HKIS Security to inform them about the meeting: yale@hkis.edu.hk 
  

One e-mail contacting all parties is sufficient.   The e-mail should include the following details: "The Cub Scouts will be having their regular pack meeting on ____________ and would like to request ____ tables from O & M, and a portable mic and screen.  We will begin arriving at __________ and will leave by ___________." 

The Pack Meeting Coordinator emails Scouts and Leaders the Agenda and reminders to Den Leaders of their upcoming duties.  Example of duties:

• Pizza Sales
  
• Flag Ceremony
  
• Skit
  
• Clean-up

Inform whichever Den is responsible for Pizza that it can be ordered from Pizza Box (phone number:  2515-1515). Pizza box has a 2-for-1 deal on Wednesdays so only 16 boxes need to be ordered and 32 will be delivered. (8 cheese and 8 pepperoni).

The day of the Pack Meeting...

There is no need to unlock/lock the Church. However, it would be nice to turn off most of the lights after everyone has left.

Pack Meetings are run in following order: 

• 5:30pm – Pack Coordinator arrives and gets the flags in Lower Primary
• 5:45pm – Pizza and Sellers arrive to set up tables, money box, etc.  Den in charge of Pizza Sales meets the delivery guy and pays for the pizza.  Remember to reimburse yourself for the cost from the nights proceeds and get the net profits to our Treasurer (Jenni). (Again, Pizza can be ordered from Pizza Box (phone number:  2515-1515). Pizza box has a 2-for-1 deal on Wednesdays so only 16 boxes need to be ordered and 32 will be delivered. (8 cheese and 8 pepperoni).)  Pizza will be sold for $25 a slice and $150 for a whole pizza. We no longer sell drinks.  Boys are encouraged to bring their water bottles or drink from the fountain.
• 6:00pm – Pizza sales begin
• 6:30pm – Meeting begins in Church of All Nations (No food or drink allowed inside)

Meeting Program:

• Welcome by Cub Master
• Flag Ceremony  (a different Den will present the flags each month).  The Flag Den will lead us in the Pledge of Allegiance, followed by the Cub Scout Promise, and Cub Scout Law.  (All Pledges are listed at the bottom of this page.)  Boys in full uniform may salute the flag; other attendees should put their hand over their hearts. There is no need to take off hats at this time.
• Announcements lead by Cub Master
• Skit (a different Den will present the skit each month)
• Main Event / Ceremony led by Cub Master or Special Guest
• Closing Comments by Cub Master
• Closing Flag Ceremony (same Den as opening ceremony)
• Dismissal by 7:30pm 

The Pledge of Allegiance of the USA:
I pledge allegiance to the flag of the United States of America, 
And to the republic for which it stands,
One nation under God, indivisible, 
With liberty, and justice for all.

Cub Scout Promise: 
I, Say Your Name, promise to do my best
To do my duty to God and my country
To help other people, and
To obey the Law of the Pack.

The Law of the Pack:
The Cub Scout follows Akela.
The Cub Scout helps the Pack go.
The Pack helps the Cub Scout Grow.
The Cub Scout gives Goodwill.   

 

Provided by Janelle, Oct 2011